Project Management ERP
Project Management ERP A foolproof solution to govern your project lifecycle and ensure its on-time completion.
A considerable chunk of businesses lacks a centralized portal for managing, monitoring and reporting projects. They still use affordable and readily available tools such as Word and Excel based templates for fetching approvals and documentation related work. A handful of them using ready – made software, work only on few modules which are not integrated within each other. This implies that the software lacks alignment with the expectation of the user as well as their customers. Hence, these businesses require customized software solutions like an end-to-end BPI to take care of all the activities involved in a project.

Managing a project in terms of accurately monitoring the timeline is the main challenge businesses are facing currently. The lack of insights or reports on activities that might be getting delayed further worsens the situation. Approximately, 70 percent of the work done related to project documents turns out to be redundant. For example, people managing multiple projects of similar nature end up typing duplicate clauses.

Hence, businesses involved in Project Management require software that can provide them with the following benefits:

  • Data centralization
  • Visibility of all processes
  • Consistency in project delivery
  • Control of material, manpower, money, machinery and methods
  • Performance tracking
Project Management ERP

How does PBO tackle the challenges of Project Management?

Our Project Management ERP is an insightful and intelligent tool that enables businesses to address the requisites of Project Management from tendering till completion of execution. The solution offers information, visibility, consistency, control and the ability to govern projects. This robust ERP helps all the stakeholders involved in a project to govern the planning, execution and allocation of tasks as well resources equally at all the stages. The progress of the project can be mapped against the actual goals set with the help of our solution.

Key aspect of our Project Management ERP

The ERP follows Cue-Routine-Reward cycle, in which Cue of work is made for all members along with specific timelines. The software is designed to automatically notify all the members about the assigned activities. This helps in monitoring and controlling part as it generates daily insights on completed/pending/upcoming activities.
It provides real-time visibility of the Project progress through dashboards and statistical charts.
It ensures seamless flow of information between all the project stakeholders along with feedback that helps them to improve their course of action in regular intervals of time.
It defines the Critical Path activities and highlights the delays to take preventive actions immediately as these are the most important blocks of a project schedule.
It offers Rolling Plan functionality which plays a vital role in forecasting job responsibilities with respect to resource constraints.

Project Management ERP Modules

Process

Project Management begins when the BD team of an organization sets out on a search for prospect through different sources. A decision in terms of pursuing the project is made after assessing the Notice Inviting Tender (NIT) document. As demanded in the NIT, users submit documents, data and cost estimates for the project. The final proposal is subsequently submitted by the Proposal Manager. Ultimately, the best bidder is awarded the project.

Functionality

  • Searching and submitting the documents required for final biding is centralized.
  • Editing and modification of the documents are easy and quick.
  • Keeping track of applied biddings can be managed efficiently, all at one place..
  • Repeated documents can be easily used for next biding with simple few clicks.

Process

Once the project is awarded, it proceeds on to the planning stage. In this phase, a plan in terms of the requisites for the project is laid out. Resources and materials required to carry out the project are allocated evenly for all stages.

Functionality

  • Project planning and resource allocation are quick and easy.
  • Resource allocation is segregated clearly in terms of manpower, machine, money and material.
  • Project scheduling and approvals are automated.
  • Activities can be tracked as well as managed with utmost accuracy in real – time.

Process

Once the resources are allocated with respect to the activities, the project moves on to the phase of execution. All the plans laid out in the B2P module are detailed in this stage to be executed. There is a crucial need to monitor, control and obtain continuous feedback on the activities at all stages of the project.

Functionality

  • The plans are divided into a 6 – level deep WBS
  • Activities are broken down hour – wise (20 – 60 minutes), day – wise and cost – wise if required.
  • Assigned tasks can be tracked in real – time with respect to resources to find whether or not they are being completed on time.

*Note: Once the activities are divided from L1 to L6, they are included in the WBS of individuals. It is made sure that all the activities scheduled on a day are completed within the same 24 hours. The progress of the project is monitored through Gantt charts.

However, the WBS also has a rolling plan that acts as a buffer when certain activities from the WBS have to be shifted due to resource constraint. According to the lead time, one can roll the activities depending on the resource constraint.

Design and Drawing Tracking System

A plan specifying all the items required for the project is laid out under this sub – module of B2P. Drawings of different components are shared with the clients and approvals are procured on the same.

Process

In this stage, a procurement plan is laid out for the smooth execution of the project. It is ascertained in this stage that what all materials are required, when and how they should be procured.

Functionality

  • Schedule Purchase Order, Purchase Intent and Request for Quotations based on time and date.
  • Invite vendor quotations and compare vendors based on their past performance such as delivery, quality, price, etc.
  • Manage material procurement for final execution directly through a vendor or a sub – contractor.

Why our Customers Love our Project Management ERP?

The primary benefit of this ERP is reduced time as redundancy of work and delays in approvals are removed. Signatories can share approvals with just one – click. Paperwork is reduced as there is no need for attaching hard copies for approval. The ERP helps in tracking jobs and expenses in real – time. The processes are standardized and documents are centrally available. All the stakeholders involved have end – to – end visibility of the project.

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